Firstly, congratulations on your impending, or completed, graduation from one of our biomedical graduate programs at Wake Forest! We look forward to sharing an opportunity to celebrate your accomplishments at our Hooding and Commencement ceremony.
We maintain this site so that our graduates, and “almost” graduates, have easy access to general information and answers to the most common questions that we field in the Biomedical Graduate Programs office on the School of Medicine campus. Please feel free to use this page as a resource as you approach graduation, and our Hooding and Commencement ceremonies.
The Biomedical Graduate Programs office will be in steady communication with you as we approach our Hooding and Commencement celebration to ensure that we close out your Wake Forest experience in a way to recognizes and honors your accomplishment.
Frequently Asked Questions
Graduation Readiness and Defenses
As you start your last academic term with us, you should file 2 forms:
- A statement of intent to graduate form
- A hooding and commencement attendance form
Both forms are fully digital and available to you in your Canvas Academic Progress Workflow in the Statement of Intent to Graduate Module in your Canvas Program Page. A reminder: Your Student ID can be looked up in your Student Center should you not remember your ID number. Once you file those forms, you will hear from the Biomedical Graduate Programs office.
How do I know what the dissertation/thesis submission deadlines are for me and what I need to do prior to scheduling my defense?
The academic calendar is your reference with regard to specific defense deadlines, chiefly, the last day to defend for the term. Your Canvas Academic Progress Workflow modules in your Canvas Program Page will step you through the processes for your Defense and your Exit from your graduate program. Dissertation and thesis students, who are required to defend their work, should be especially aware of the timeline required for each step of your defense, remembering that the Graduate Bulletin articulates specific gaps in time between:
- The distribution of your dissertation/thesis to your committee for review,
- The distribution of your defense memo,
- The polling of your committee, and
- Your defense
Please email the Biomedical Graduate Programs office with any direct questions. We maintain a spreadsheet that can help dissertation and thesis student ensure that all of these elements are appropriately scheduled.
Regalia, Diploma Covers, and Diplomas
All graduating students will receive a diploma cover at our Hooding and Commencement Ceremony. If you choose not to attend the ceremony but still wish to receive a diploma cover, you may come to the Biomedical Graduate Programs office (525@Vine, Suite 150) to pick up your diploma cover as soon as whichever final outcome is most relevant:
- You successfully defend your dissertation or thesis
- You successfully participate in your capstone project presentation day, or
- Your final grade is posted
If you are a student in an on-campus program, you should plan to pick up a diploma cover prior to your departure. If you do not pick up your diploma cover, but still want one, we can ship it to you. You will, however, be required to pay shipping and handling (~$15) for the diploma cover. If you are a student in an online degree program, a diploma cover will be shipped to you at no cost.
Provided that you have completed all “Exit from Graduate School” requirements, including the paying of all outstanding fees and submission of required surveys as detailed in your Canvas Academic Progress Workflow, you will receive a Digital Diploma at your personal email or your cell phone number immediately after your degree is conferred. In addition, a hard-copy Diploma will be direct mailed to you after your degree is conferred. For this reason, it’s important that you provide an appropriate forwarding address on your Hooding & Commencement Attendance form in Canvas.