Promotion and Tenure

Promotion and Tenure Application Process – 2025

Faculty intending to apply for promotion to Associate Professor, Professor, and/or for Tenure (where applicable) should review the information below before submitting materials to the institutional Committee on Promotion and Tenure.

For full details, refer to the Wake Forest University School of Medicine Promotion and Tenure Policy.

Internal Departmental Review

Faculty interested in applying for promotion must first consult with their Department Chair and Departmental Promotion and Tenure (P&T) Committee. The process begins with an internal departmental review to assess readiness for promotion and/or tenure.

Deadlines for internal review are set by each department.
Departmental approval is required before submitting materials in Mountain Pass.
Applications submitted without departmental endorsement may be delayed or returned.

Submission to the Promotion and Tenure Committee

Following departmental endorsement, faculty must submit the required documents (outlined below) to the Wake Forest University School of Medicine Promotions and Tenure Committee for review. Candidates are responsible for preparing a comprehensive portfolio that demonstrates accomplishments in teaching, research, clinical care, and service, as applicable.

Faculty applying for promotion should review the appropriate guidance documents to prepare items for review. This guides below review all documentation needed to submit with the application:

Requirements for Tenure Track Applicants

Items prepared and submitted by the candidate

Curriculum Vitae — Use the School of Medicine CV template
Personal Narrative — Up to two pages, highlighting your scholarly contributions, academic leadership, and readiness for advancement
Teaching Portfolio — Required for all faculty
Clinician Portfolio — Required for those with clinical responsibilities
Teaching Roles and Responsibilities Spreadsheet — Required for all faculty
Grant Funding Spreadsheet— Required for all faculty
External Evaluator Contact List — Submit external evaluator contact info.
Scholarly Productivity Template — Required for all faculty

Materials collected on behalf of the candidate

Department Chair Letter - submitted by the department
Departmental P&T Committee Letter - submitted by the department
External evaluations - collected by the Office of Faculty Affairs

Requirements for Non-Tenure Track Applicants

Items prepared and submitted by the candidate

Curriculum Vitae (Word Doc Template) — Use the School of Medicine CV template
Personal Narratives (PDF) — Max 1 page for each Area of Distinction (AOD), clearly identifying and highlighting your professional contributions, academic leadership, and readiness for advancement between times in rank
Teaching Portfolio — Required for all faculty
Clinician Portfolio — Required for those with clinical responsibilities
Teaching Roles and Responsibilities Spreadsheet — Required for all faculty
Grant Funding Spreadsheet— Required for all faculty
External Evaluator Contact List — Submit external evaluator contact info.
Scholarly Productivity Template — Required for all faculty

Materials collected on behalf of the candidate

Department Chair Letter - submitted by the department
Departmental P&T Committee Letter - submitted by the department
External Evaluations - collected by the Office of Faculty Affairs

Please note: All templates will need to be saved as PDFs to upload into Mountain Pass. We recommend using the “Print as PDF” option and selecting “Fit Columns to Page” to ensure that files are formatted correctly and easy to read when they are submitted in Mountain Pass.